Last updated: 28.01.2019
Your privacy is one of our fundamental commitments, and therefore, we take utmost care to process your personal data in accordance with the principles set forth in the applicable legislation, including without limitation the General Data Protection Regulation no. 679/2016 (“GDPR”). We recognize the importance of maintaining the confidentiality, integrity and security of your personal information ("Personal Data") and have written this privacy policy (“Policy”) to explain how your Personal Data is collected, stored, used and disclosed by Tech Hub Bucharest, a company incorporated under the Romanian law, having its headquarters Bucharest, Str. Nicolae Filipescu, nr. 39-41, Et. 1, Sector 2, Tax Code RO 31245426, registered with the Trade Registry under no. J40/2017/2013 ("Tech Hub Bucharest", "us"), as a data controller, with respect to your access and use of our website available at the URL www.startup-matchmaking.ro („Site”).
Each time we are required by the applicable law or, otherwise, want to use this legal basis, we will request your free, informed, specific and unequivocal consent for the processing of your Personal Data. By expressing your consent, you agree that we can collect, use, reveal, process and transfer your Personal Data in accordance with this Policy.
We reserve the right to amend the provisions of this Policy from time to time. If we make changes to this Policy, we will make the updated version available on the Site and we will update the "Last updated” date. We will also inform you on the changes that have occurred, to ensure that you are aware of how we use your Personal Data. Any amendments to this Policy will apply on the date that they are made, with the exception of changes which require your prior consent, and which will apply as of the moment when you express such consent.
Computer systems and software procedures used for the Site's operation acquire, during their normal operation, some Personal Data (so-called log files), the transmission of which is implicit in the use of internet communication protocols.
This information is not collected in order to be associated to identified persons, but due to its nature can, by means of processing and integration with data held by third parties, allow users to be identified. Such information includes the IP addresses, the time of the request, the method used to submit the request to the server, the size of the file obtained in reply, and other parameters concerning the user's operating system and computer environment.
Insofar such information leads to the identification of a user, the provisions of this Policy shall become applicable.
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Purpose of processing |
Legal ground |
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We use this data for the sole purpose of obtaining anonymous statistical information concerning the use of the Site and to check its correct operation. |
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You can contact us in different ways: by email, by phone, or by post mail. In this case, we will process the following Personal Data: first name, last name, email, phone number, address and any other information you voluntarily provide when you contact us.
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Purpose of processing |
Legal ground |
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In this situation, we will use your Personal Data only to contact you in connection with the requested offer or in connection with the resolution of the problem. |
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You can opt in to receive marketing messages (e.g., newsletter) via e-mail. In this case, we will process your first name, last name, e-mail address.
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Purpose of processing |
Legal ground |
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If you opt to receive such marketing messages, we will use your email address to send you marketing messages (newsletter) about our activities. |
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You can revoke your prior consent at all times and without any costs, with altering consequences for the future.
On our Site you can register and create an account. In this case, we will need your email address, company name.
When you register, we also require you to provide information about the company you represent, such as website, logo, company size and company type (e.g., funded, bootstrapped). In this case, the information we collect does not necessarily represents Personal Data. However, in case the information might identified a natural personal and, as a result, might be qualified as Personal Data, this Policy becomes applicable
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Purpose of processing |
Legal ground |
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The purpose of this processing is to create the account and to provide our services through the Site. |
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When a new job position is posted on our Site, we will need the first name, last name, and the email address of the contact person of the employer. We will use this Personal Data to send the job applications.
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Purpose of processing |
Legal ground |
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The purpose of this processing is to send the job applications. |
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During the provision of our services, we will use your email address to notify you of any issues related to the performance of the contract (Terms and Conditions of the Site) between you and Tech Hub Bucharest.
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Purpose of processing |
Legal ground |
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The purpose of this processing is to carry out notices in accordance with the Terms and Conditions of the Site. |
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You have the possibility to apply for a job published on our Site. In this case, we will need the following Personal Data: first name, last name, e-mail address, your LinkedIn profile, your resume and all the information included in the resume, and any other information you voluntarily provide to us. We will bundle all this information and send it to the employer which posted the available job.
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Purpose of processing |
Legal ground |
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The purpose of this processing is to bundle all the necessary data from the job seeker and to send them to the employer which posted the available job. |
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When we process on the lawful basis of legitimate interest, we apply the following tests to determine whether it is appropriate:
The purpose test – is there a legitimate interest behind the processing?
Necessity test – is the processing necessary for that purpose?
Balancing test – is the legitimate interest overridden, or not, by the individual’s interests, rights or freedoms?
For more information on how we process the Personal Data on the lawful basis of legitimate interest, please contact us at priva privacy.bucharest@techhub.com.
You may refuse to provide certain Personal Data (indicated above) but, in such a case, you may not be able to benefit from certain services and features, including, but not limited to, the creation of an account or contacting you to solve your problem and to provide support.
Your Personal Data will not be processed for taking decisions based solely on automatic processing that would result in legal effects concerning you or could similarly significantly affect you.
The retention period of your Personal Data depends on the purpose of processing the respective Personal Data. As a rule, we will retain your Personal Data as following:
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Processing/Activity |
Retention period |
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Creating an account |
As long as you have the account and for a period of three years afterwards. |
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Posting a job |
As long as you have the job posted or you have the account functional |
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Applying for a job |
6 months |
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Contacting us |
1 year |
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Marketing messages |
As long as you do not revoke your consent |
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Browsing data |
1 year |
In certain circumstances, we may retain your Personal Data for longer periods of time, for example if we are obliged to do so in accordance with the legal, regulatory, tax or accounting requirements.
We may also keep your Personal Data for longer periods of time so that we have accurate records of your dealings with us in the event of any complaints or challenges, or if we reasonably believe there is a prospect of litigation relating to your Personal Data or dealings.
Your Personal Data is filed and stored on the servers of our contractual partners that are helping us to provide our services to you.
We may transfer Personal Data, as far as necessary, to the following categories of recipients:
These recipients can be located in the European Union and/or in the European Economic Area. Where recipients are located outside the European Union and the European Economic Area, including in countries not recognized as ensuring an adequate level of protection, the transfer of Personal Data shall be carried out only if there are appropriate guarantees, in accordance with applicable law. In this respect, we rely on several guarantees, such as the Privacy Shield certificate or the standard contractual clauses issued by the European Commission. You may receive from us a list of recipients from third countries, as well as a copy of the agreed provisions that ensure an adequate level of protection of Personal Data. For any request to this effect, please contact us at the contact details mentioned below.
The security of your Personal Data is important to us. Your Personal Data will therefore be processed by applying reasonable technical and organizational measures to protect Personal Data, such as limiting access to Personal Data, encryption or anonymization of Personal Data, storage on secure environments. However, despite our efforts, we cannot always guarantee the effectiveness of the security measures implemented, and therefore we cannot guarantee the security of Personal Data at any time
You have the following rights in connection with the processing of your Personal Data:
Access right: You have the right to obtain from us confirmation that your Personal Data is processed by us, as well as information on the specific processing, such as: the purposes of processing, categories of processed Personal Data, recipients of Personal Data, the period for which Personal Data is stored, if we transfer the Personal Data abroad and how we protect it, your rights, the right to lodge a complaint before the supervisory authority, the source of your Personal Data.
Right to rectification: You have the possibility to request rectification of your Personal Data, provided that the applicable legal requirements are met. In the event of errors, after notification, we will immediately correct your Personal Data.
Right to erasure: In certain cases, you have the possibility to request the deletion of Personal Data, namely when: (i) the Personal Data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; (ii) you withdraw consent on which the processing is based according and where there is no other legal ground for the processing; (iii) you exercise the right to object to the processing; (iv) the Personal Data have been unlawfully processed. We are not obliged to comply with your request when the processing is necessary (among others) for compliance with a legal obligation or for the establishment, exercise or defense of legal claims. There are also other circumstances in which we are not obliged to comply with this request for the deletion of Personal Data.
Restriction of processing: You may request us to restrict the processing of your Personal Data in the following circumstances: (i) you contest the accuracy of the Personal Data, for a period enabling us to verify the accuracy of the Personal Data; (ii) the processing is unlawful and the you oppose to the erasure of the Personal Data and request the restriction of their use instead; (iii) we no longer need the Personal Data for the purposes of the processing, but you require them for the establishment, exercise or defense of legal claims; (iv) you have objected to processing, pending the verification whether our legitimate grounds override yours. However, we can continue to process your Personal Data (i) when you consent; (ii) for the establishment, exercise or defense of legal claims or (iii) for the protection of the rights of another natural or legal person.
Right to data portability: Insofar the Personal Data is processed based on your consent or on the execution of the agreement and the processing is carried out by automated means, you have the right to have your data Personal Data provided to you in a structured format, which is currently used and can be read automatically and you have the right to request us to transfer this Personal Data to another controller. This right shall not adversely affect the rights and freedoms of others.
Right to opposition: In certain situations, such as when we process your Personal Data on the basis of a legitimate interest, you have the right to object to the processing of your Personal Data by us. In the event of unjustified objection, Tech Hub Bucharest is entitled to continue processing Personal Data.
Objection to direct marketing: You can also object to the processing of your Personal Data for the purpose of sending marketing messages.
Revocation of consent: Insofar you consented to the processing of your Personal Data, you can at all times revoke your consent, without affecting the lawfulness of processing based on consent before its withdrawal.
Right not to be subject to any automatic individual decisions: You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. Such right cannot be exercised when the decision: (i) is necessary for entering into, or performance of, a contract between you and us; (ii) is authorized by law which lays down suitable measures to safeguard your rights and freedoms and legitimate interests; or (iii) is based on your explicit consent.
Right to lodge a complaint with the supervisory authority: You have the right to lodge a complaint with The National Supervisory Authority for Personal Data Processing (“DPA”) in relation to any breach of your rights regarding the processing of your Personal Data. The contact details of the DPA are: 28-30 Gheorghe Magheru Boulevard, District 1, Postal Code 010336, Bucharest, Romania; e-mail: anspdcp@dataprotection.ro
To learn more about the manner in which you may exercise the aforementioned rights, please contact us at privacy.bucharest@techhub.com.
Identity verification: We take utmost care of the confidentiality of all Personal Data and we reserve the right to verify your identity if you make a request in relation to your Personal Data
Fees: As a rule, you can exercise your rights free of charge. However, we reserve the right to request a reasonable fee if your claims are manifestly unfounded or excessive, in particular because of their repetitive nature.
Response Time: We make every effort to respond to your request within one month of receiving the request. This period may be extended by two further months where necessary, taking into account the complexity and number of the requests, in which case we will inform you of any such extension and of the reasons for the delay
If you have any questions or concerns about this Policy or its implementation, you may contact us at privacy.bucharest@techhub.com.
